The Chief of Police has directed me to observe DPWD Section as the duty PNCO will have her client at 9:00 AM. Entering the office was the Investigator and the client. First, they were entertained and asked about the incident that they are reporting. The duty officer gets the pink blotter to book the suspect which involves the written recording of facts about the person's arrest and the charges against him or her. As the two are making their conversation, I am keenly observing specifically the process of how a case is being filed.
At first, that made me notice that the WCPD's blotter book is different and separated from the general blotter book which is blue in color. Also, I have witnessed how to make SMS reports and at what time they must be sent. During the process, I also had the chance to know more about Crime Incident Reporting and Analysis System or also known as CIRAS. This is an electronic database system that facilitates crime documentation and systematic data storage and retrieval. The system presents a quick, fast, and reliable transmission of crime information from lower police units and offices of the PNP to the National Headquarters at Camp Crame, Quezon City.
After all the necessary documents were done we proceeded to the Regional Trial Court- Office of the Clerk of Court, Tagaytay City to submit it to the Docket Section and from where the client certified under oath the information contained in the complaint/witnesses affidavit and IDF, subscribed under oath, and received the duly stamped/copy of IDF with assigned docket number.
The next thing we do is that we accompanied the client to the Department of Social and Welfare Development for consultation and counseling which is needed by the client. There are also some cases wherein the client needs a transfer or assistance in case of need of development, implementation, and coordination of social protection and poverty-reduction solutions for and with the poor, vulnerable and disadvantaged.
In filing a case we have a lot to consider such as determining the appropriate court where the case should be filed. This will depend on the case's nature and the court's jurisdiction. For example, a criminal case would be filed in a regional trial court, while a civil case would be filed in a municipal trial court or a regional trial court, depending on the amount of controversy.
Preparing the necessary documents and forms these may include the complaint, summons, and other pleadings. It's important to ensure that these documents are properly drafted and contain all the necessary information, such as the names and addresses of the parties, the facts of the case, and the relief being sought. Filing the case with the court by submitting the necessary documents and paying the filing fees. The court will then assign a case number to the case and set a date for the initial hearing. Serving a copy of the complaint and summons on the defendant(s). This is typically done by duty PNCO or an authorized person. This step is important to ensure that the defendant(s) are aware of the case and have an opportunity to respond. Waiting for the defendant(s) to respond to the complaint. They may file an answer, a motion to dismiss, or other pleadings. The court will then schedule a hearing to consider these pleadings. If the case proceeds to trial, there will be a series of hearings and possibly a trial, during which the parties will present evidence and arguments and after all the evidence has been presented, the judge or jury will render a decision.
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